Committee descriptions and duties

The MOM's group of Oakwood operates on an all-volunteer basis. Many moms work hard to plan and coordinate the events of the group. In the Spring of each year, a new "crop" of volunteers is needed. Please review the positions and committee descriptions below to determine where you might be able to help us!

Co-Presidents

Lauren Hemm, Liz Jacomet

Hold planning meeting with all committee members (early summer).
Coordinator for the MOMS table at the Ice Cream Social (mid-August).
Preside at all monthly meetings.
Contribute to monthly newsletter (primarily the cover letter).
Answer questions from chairs or members during year.
Prepares sign-up sheets for next year's committees.
Reserves Shafor Park shelter for May meeting by calling OCC, arrange rain back-up, work with Social Committee for food and drink.
Updates committee descriptions and duties annually.

Treasurer

Charissa Rand

Collects and keeps track of dues.
Maintains list of paid members to coordinate with Membership Chair.
Establishes a deadline for dues in conjunction with Membership Chair.
Deposits dues into checking account.
Balances checking account monthly.
Issues checks for reimbursements or donations.
E-mails report of expenditures and deposits monthly to Newsletter Chair.
Responsible for providing receipt book and money for change at the Ice Cream Social.
Notifies Membership, Website, and Newsletter Chairs of new members.
Pay $150 to OCC for Safety Village.

Membership Committee

Kelly Hick, Amy Bryant

Maintains list of current and new members.
Works with Treasurer to establish deadline for dues.
Produces annual Membership Directory to be distributed at November meeting (Member's name, birthday, address, phone, e-mail, spouse, children and their birthdates).
Produces and maintains nametag board at each meeting. Members are responsible for returning nametags and pens for visitors at meetings.
Provides membership forms for meetings and Ice Cream Social.
Provide sticker name tags and pens for visitors at meetings.
Provides new member names to Newsletter Committee.

Outreach Committee

Karen Wonders, Myra Mardis, Mackensie Wittmer

Sets up forms and flyers at start of meetings.
Provides member to act as "greeter" at each meeting to welcome and introduce visitors and new members.
Informs potential new members about MOMS (Ice Cream Social; contact person for phone calls).
Maintains sign-in book at meetings to identify visitors and new members (follow up with phone call to welcome them to group, answer any questions, etc.).
Coordinates with Publicity Chair to distribute informational flyers about the MOMS Group, playgroup and speaker schedules (ideas for places to distribute: OCC, Wright library, DLM, real estate offices, local preschools, pediatricians, Blue Turtle Toys, churches, City of Oakwood welcome packets).

Playgroup Committee

Erica Mersfelder, Mychaelyn Michalec

Provides contact person for playgroup activities.
Decides on format for playgroup (craft, storytime, snack, music, etc.).
Meets with OCC representative to confirm time and place.
Responsible for maintaining "equipment bag".
Informs members of location changes due to voting, etc.
Pick up and return key to front desk; leave room clean!
Provide summer schedule in last newsletter with specific dates/locations.

Publicity Committee

Dante Connell

Creates flyers or news articles of monthly meetings and contacts newspapers.
Informs newspapers of dues deadline before first meeting.
Obtains speaker schedule and meeting locations from Speaker Chair and Social Chair.
Provides handouts for Outreach Committee.
Responsible for keeping, maintaining, and setting up/taking down signs (large posters). Includes Ice Cream Social, meetings, and other MOM-related events.
Contacts newspapers regarding monthly meetings and any other pertinent information (membership deadlines, etc.).
Provides brochure/flyer distribution at the Ice Cream Social with 2005-2006 schedule of events.

Social Committee

Karen Wonders

Coordinates with Speaker Committee to obtain meeting locations.
Responsible for food/drink sign-up sheet for monthly meetings (especially important at September meeting). Food/drink volunteers should set up items prior to start of meeting.
If meeting at someone's home:
- Call hostess one month ahead to remind her of meeting date.
- Tell hostess approximate number of those expected to attend.
- Provide paper products and cups to hostess.
Provides Newsletter Committee with names of members who provide food, drinks, or houses so they can be thanked.
Coordinate door prize drawing at meetings (many Oakwood businesses such as Central Perc, Oakwood Florist, Starbucks, etc. have donated to MOMS in the past and would happily do so if someone approached them).

Speaker Committee (all speakers should be confirmed by September)

Speakers

September: Fall Mixer, Valerie Rossi, 1119 Oakwood Ave.
October: Charissa Rand
January: Bunco
February: Regina Menza
May: Picnic, Lauren Hemm and Liz Jacomet, Shafor Park Family Picnic

Obtains speakers for meetings.
Coordinates with Publicity and Social Chairs to provide speaker information for Ice Cream Social.
Sends out confirmation letters to speakers.
Contacts speaker 3-4 weeks prior to meeting to confirm.
Contacts speaker 2 days prior to confirm.
Coordinates back-up plan in case of last minute cancellation.
Sends a "thank-you" note to speakers on behalf of Oakwood Moms Group.
Provides monthly update of speaker schedule to Newsletter Committee.
Highlights key learning points from speaker to be submitted to Newsletter Editor.

Book Club Committee

Michele Schoen, Meredith Spitzmiller

Chooses books for monthly discussions.
Arranges meeting places and times.
Notifies Newsletter Committee of book selections and meeting times.
Chooses discussion format.
Highlights from books read to be submitted to Newsletter Editor.

Cooking Club Committee

Jessica McCann, Susan Neilson, Sue Usechack

Determine locations, dates, and themes for events.
Provide email coordinator with reminders.
Notify newsletter and website of themes, dates, & locations.
Prepare recipes for posting on the MOMs website.
Provide event summary for newsletter.
Arrange prizes for monthly winners.

Courtesy Meal Coordinators

Sarah Cicora, Patty Gross

Responsible for sign-up sheet at meetings to get meal volunteers.
Responsible for calling two volunteers to provide one meal each.
Contacts Newsletter Editor with names of members who have provided meals.
Contacts Newsletter Editor with new baby information.

Field Trip Coordinators

Sarah Cicora, Patty Gross, Cheryl Mahoney

Plans all fieldtrips.
Informs Newsletter Committee of dates, times, locations, and contact numbers.
Provides highlights from prior months' fieldtrip(s) to Newsletter Editor.

MOMS Night Out Coordinators

Kelly Long, Val Rossi

Determines locations and dates.
Provides Newsletter Editor with schedule.
Act as contact person for RSVPs; makes appropriate reservation with restaurant.
Provides highlights from prior months MOMS Night Out to Newsletter Editor.

Website Coordinator

Cheryl Mahoney

Posts all informational flyers on website.
Works in tandem with e-mail coordinator; share passwords, knowledge, etc.
Makes monthly newsletter available on website.
Provides periodic updates to the website to ensure accurate information and a more interesting website.

Newsletter Committee

Produces monthly newsletter with input from all other committees.
Distributes newsletters to members at meetings.
Mails newsletters to members that cannot attend meetings.
Provides files to Website Coordinator.
Oversees MOMS Referral network brochure.

Historian

Donabelle Shepherd

Collect and maintain historical data (paper, pictures, etc.) for the MOMS Group of Oakwood.
May want to distribute and collect disposable cameras to other committee members then have photos developed.

E-mail Coordinator

Vicki Auditore

Distribute e-mails sent to moms@momsofoakwood.org to MOMS Group members who elect to receive e-mails.
Work in tandem with website coordinator; share passwords, knowledge, etc.

Big Hearts, Little Hands

Regina Menza, Emily Heckman, Jessica McCann