Committee Description and Duties |
Co-Presidents -Hold planning meeting with all committee chairs (early summer) -Coordinator for the MOMs table at the Ice Cream Social (Mid-August) -Preside at all monthly meetings -Contribute to monthly newsletter -Answer questions from chairs or members during the year -Prepares sign up sheets for next year's committees -Reserve Shafor Park shelter for May meeting -Oversees MOMs Referral network brouchure |
Outreach Committee -Sets up forms and fliers at start of meetings -Provides member to act as "greeter" at each monthly meeting to welcome and intorduce visitors and new members -Informs potential new members about MOMs group -Mantains sign-in book at meetings to identify visitors and new members and follow up with phone call to welcome them to group, answer any questions, etc. - |
Treasure -Collects and keeps track of dues -Maintains list of paid members to coordinate with Membership chair -Establishes a deadline for dues in conjunction with Membership chair -Deposits dues into checking account -Balances checking account monthly -Issues checks for reimbursement or donations -E-mails report of expenditures and deposits monthly to Newsletter Chair -Responsible for providing receipt book and money change to tha Ice Cream Social -Notifies Membership, Website, and Newsletter Chairs of new members |
PLAYGROUP COMMITTEE -Provides contact person for playgroup activities -Decides on format for playgroup (craft, stroytime, snack, music, etc) -Meets with OCC representative to confirm time and place -Responsible for maintaining “equipment bag” -Informs members of location changes due to voting, etc. -Pick up and return key to front desk, leave room clean! |
Field Trip Coordinators -Plans all fieldtrips -Informs Newsletter Committee of dates, times, location, and contact number -Provides highlights from prior months fieldtrip to be submitted to Newsletter Committee |
MEMBERSHIP COMMITTEE -Maintains list of current and new members -Works with Treasurer to establish deadline for dues -Produces annual Membership Directory to be distributed at November meeting -Produces and maintains name tag board at each meeting -Provides membership forms for meetings and Ice Cream Social -Provide sticker name tags and pens for visitors at meetings -Provides new member names to Newsletter Committee |
PUBLICITY COMMITTEE -Creates flyers or news articles of monthly meetings and contacts newspapers -Informs newspapers of dues deadlines before first meeting -Obtains speaker schedule and meeting locations from Speaker Chair and Social Chair -Provides handouts for Outreach Committee -Responsible for keeping, maintaining, and setting up/taking down signs. Includes Ice Cream Social, meetings, and other MOM related events -Contacts newspapers regarding monthly meetings and any other pertinent information -Keep and maintain MOMS of Oakwood banner for the Ice Cream Social, monthly meetings and other MOM related events -Provide brochure/flyer for distribution at the Ice Cream Social with yearly schedule of events. |
NEWSLETTER COMMITTEE -Produces monthly newsletter with input from all other committees -Distributes newsletters to members at meetings -Mails newsletters to members that can not attend meetings -Provides files to Website Coordinator |
SPEAKER COMMITTEE -Obtains speakers for meetings -Coordinates with Publicity and Social Chairs to provide speaker information for Ice Cream Social -Sends out confirmation letters to speakers -Contacts speaker 3-4 weeks prior to meeting to confirm -Contacts speaker 2 days prior to confirm -Coordinates back-up plan in case of last minute cancellation -Sends “thank-you” note to speakers on behalf of Oakwood MOMS group -Provides monthly update of speaker schedule to Newsletter Committee -Highlights key learning points from speaker to be submitted to Newsletter Chair |
SOCIAL COMMITTEE -Coordinates with Speaker Committee to obtain meeting locations -Responsible for food/drink sign-up sheet for monthly meetings. Food/drink volunteers should set up items prior to start of meeting -If meeting at someone’s home: Call hostess one month ahead to remind her of meeting date Tell hostess approximate number of those expected to attend Provide paper products and cups to hostess -Provide Newsletter Committee with names of members who provide food, drinks, or houses so they can be thanked |
WEBSITE COORDINATOR -Posts all informational fliers on website -Makes monthly newsletter available on website -Provides periodic updates to the website to ensure accurate information and a more interesting website |
HISTORIAN -Collect and maintain historical data (papers, pictures, etc.) for the MOMS Group of Oakwood -Provide digital pictures from MOMS monthly events to be included in the newsletter for publication |
COURTESY MEAL COORDINATOR -Responsible for sign-up sheet at meetings to get meal volunteers -Responsible for calling two volunteers to provide one meal each -Contacts Newsletter Committee with the names of members who have provided meals -Contacts Newsletter Committee with new baby information |
HOLIDAY BOOK DRIVE COMMITTEE -Establish amount with Treasure to be spent on ordering new books from Scholastic -Follow ordering process from start to finish -Purchase tape and wrapping paper -Work with Holiday Showcase Committee regarding set-up of tables/chairs, etc. -Work with Publicity Committee to get the word out about donation of books. |
HOLIDAY SHOWCASE COMMITTEE -Plan, organize, and execute November MOMs Group meeting as the Holiday Showcase -Secure a building -Secure vendors (current MOMs Group members and select outside vendors -Publicize Showcase with Publicity Committee -Organize food/decorations/tables/chairs/etc with Social Committee -Work with Holiday Book Drive Committee |
BOOK CLUB COMMITTEE -Chooses books for monthly discussions -Arranges meeting places and times -Notifies Newsletter Committee of book selections and meeting times -Chooses discussion format -Highlights from books read to be submitted to Newsletter Chair |
MOMS NIGHT OUT COORDINATORS -Determines locations and dates -Provides Newsletter Editor with schedule -Act as contact person for RSVPs, makes appropriate reservation with restaurant -Provide highlights from prior months MOMS Night Out to Newsletter Committee |
